00:00: When you're going to create a new activity for your catalog, it's very simple. You can do it in a couple of different ways.
00:06: So, I'll add an activity.
00:09: I start by giving it a name – I'm going to call it a 'Horseback River Ride'. This is an internal name, so keep it short but descriptive.
00:17: My activity type is a tour.
00:20: My provider is awesome, adventures.
00:23: My provider is awesome, adventures.
00:24: But then actually
00:26: there is another company that also provides the same tour, and that's 'Triple T Tours.'
00:32: So those are my two providers.
00:35: If I also use an in-house provider like my own hotels tour, operator, then I'll add that as well.
00:36: If I also use an in-house provider like my own hotels tour operator,
00:41: then I'll add that as well.
00:43: Is the tour sometimes provided by team members?
00:46: If it is, I'll want to include a guide
00:49: or maybe a driver.
00:51: I can also choose tour operations so that I have the choice of any team member with that role to handle the activity.
00:58: I think I have an image here. I can use
01:01: Now that image is going to be useful. If I decide I'm going to publish this, on the online offers page for upselling, activities and experiences.
01:02: Now that image is going to be useful. If I decide I'm going to publish this, on the online offers page for upselling, activities and experiences.
01:10: Next I'm going to write a marketing description. I can use up to a thousand characters, but I'll just put in something short.
01:17: And I'll write some notes that would help the guest know what to wear or bring, or what's included.
01:23: These will show up on the guest's itinerary.
01:25: I'll just remind them to wear long pants and a hat and bring bottled water.
01:30: If the activity has a standard start time and end time, you'll want to include that.
01:36: If the activity has a standard start time and end time, you'll want to include that.
01:37: If the activity has a standard start time and end time, you'll want to include that.
01:38: If the activity has a standard start time and end time, you'll want to include that.
01:39: If the activity has a standard start time and end time, you'll want to include that.
01:40: And add where the guest is going to start this experience.
01:43: Will they be picked up at the hotel front desk?
01:46: Is it an on-site activity?
01:49: Is it an onsite activity?
01:50: If it's a multi-day tours, you would choose it this way.
01:53: Now, I'm going to decide how this is going to be priced.
01:57: This is a per person activity.
02:00: And then I have some other settings
02:03: like is it available for outside guests, or children?
02:07: This is a per person activity.
02:08: Should I hide it from certain pages on Planniac?
02:11: I could hide it from guest itineraries if they don't need to see it.
02:15: If it's something internal, then I might not want it to show on the guest itinerary.
02:16: And if it's something repetitive like daily happy hour or daily yoga that's available to everyone, I might not want to show that on the daily report.
02:24: Okay, then I save the activity.
02:27: And here it is.
02:28: And here it is.
02:29: And here it is.
02:31: Now, I need to handle my pricing.
02:34: I'm going to start with the hotel's own pricing because if I choose my hotel's tour agency as the provider, and then for some reason I need to get a sub provider, I might want my hotel's to be a little bit higher than the sub providers so that I can earn some income on that.
02:50: My hotel charges $120 for the tour.
02:53: You might remember I set it so children aren't available, but just to be on the safe side so that nobody accidentally selects it, I'm also putting 120 in as the price for a child.
03:03: Children aren't available but just to be on the safe side so that nobody accidentally selects it. I'm also putting 120
03:04: Maybe Triple T is $80 per person.
03:08: Maybe Triple T is 80 dollars a person.
03:09: Awesome Adventures is $95 a person.
03:13: Sometimes there's a minimum number of people to do an activity.
03:17: So if this provider needs a minimum number of participants to make the trip, then we could set a base price - like $160 for example,
03:25: which includes two people, and we'll say they can take a maximum of 10.
03:29: Then there would be an additional price for each additional person, up to the ten maximum.
03:35: I can add another provider to this activity from here
03:39: Just choose from the list of tour operators that we previously created.
03:43: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
03:44: And then add their pricing too.
03:47: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
03:48: You can also create a new provider from here, although you can also do that in Settings.
03:53: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
03:54: Input the provider's name.
03:56: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
03:57: Add a phone number - this comes in very handy later.
04:01: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:02: Add any other info that you have, because this will be a great resource for your staff. Especially the email address.
04:09: If the provider offers commission, put it here. You'll be able to track it in a report.
04:15: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:16: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:17: Define the cancellation terms. This can show up on a voucher you print and give to the guest to sign.
04:23: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:24: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:25: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:26: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:27: another thing to keep in mind is that sometimes there's a minimum number of people to do an activity
04:28: Now save it
04:30: and go back to your catalog.
04:32: Find your activity and open it. Then add the new provider and
04:37: edit the pricing.
04:39: Then let's go back to edit the activity and
04:43: add our settings for Online Offers and Cloudbeds add-ons.
04:47: Click the toggle for online offers, and then fill out the four fields below it.
04:52: Give it a marketing name,
04:55: Select the grouping or grouping to categorize it,
04:58: Decide what status should appear on the Planns page when the activity is requested,
05:03: And choose a default provider
05:06: Then do your Cloudbeds add-on settings.
05:09: Toggle it 'on',
05:11: Select from the list of add-ons. This comes in automatically from your Cloudbeds account and that has to be done before you can link it here.
05:19: Match the charge type of your add-on in Cloudbeds. Per person, per room, per quantity, etcetera.
05:27: Then choose your default status,
05:30: and your default provider.
05:32: OK,
05:33: done!
05:34: This article explained, how to create a new activity in your catalog using planeaciones.
