⭐ Tours & transfers report

The Tours & Transfers report is basically your logistics command center.

• Use it to see all tours/transfers for a date range with times, guests, providers, drivers, and vehicles
• Assign drivers, guides and vehicles directly in the report so everyone knows who’s doing what. You can even assign multiple people or vehicles. Examples:
• • Your in-house dive shop has 2 boats, 2 captains (drivers) and 8 guides (including dive instructors, divemasters and snorkel guides). On every given trip, select all the staff who are scheduled.
  • A guided scooter tour assigns one guide per scooter with the guest as a passenger on each. Schedule one tour, and add a guide for every guest/scooter needed.
  • A transfer requires one driver in one of 6 hotel vans. Easy!
• Expand rows for details like notes and guest info to support smooth operations

How to use the Tour & Transfers report (5 quick steps)

1. Pick your date(s)
   Use the date selector at the top to choose the day or range you want to review.
2. Scan by date & time
   In the Date & Time column, check when each tour/transfer is scheduled so you can spot busy peaks or gaps.
3. Check provider & notes
   Look at the activity/provider columns and trip notes to confirm which supplier is handling each service and any special instructions.
4. Assign drivers, vehicles and guides
5. • In the Drivers column, click the field and choose the correct driver.
   • In the Guides column, select one or more guide for the trip.
   • In the Vehicles column, use the dropdown to select the right vehicle (from the list you maintain in Settings > Vehicles).
5. Open details when needed
   Click the little chevron (down arrow) on a row to expand it and see guest details, room numbers, and extra notes for that specific booking/group.